Introduction
The
PDF Check Report is the results of a comparison of the PDF
you submit with the specifications for IEEE Xplore PDF compatibility.
The report tells you where to find the problems.
Below
is a detailed explanation of the possible report responses,
and instructions on fixing them. For
additional assistance,
contact IEEE PDF Support at pdfsupport@ieee.org
"Error"
and "Caution"
An error
found in the PDF means that the PDF is not IEEE Xplore-compatible.
The PDF has failed the PDF Check. It will be necessary for
you to choose one of the following options
- Fix
each error per the solutions below, go to your account,
click Try Again, and submit the new PDF for Checking,
OR
- Go
to your account, click Try Again, and submit instead
your source application file(s) for conversion by IEEE PDF eXpress,
OR
- Get
assistance from PDF Support.
A caution
means that some element of your PDF does not meet optimal
standards, but the PDF still is IEEE Xplore-compatible.
Correcting cautions in your PDF is optional.
The
PDF Check Report Responses
Below
is a table listing what responses the PDF Checker gives, and
what they mean.
| Errors—Fix
is required for IEEE Xplore compatibility |
| The
report says: |
Which
means: |
|
Bookmarks found in document
|
The document contains
bookmarks. |
|
Document contains link annotations
|
The document contains
hypertext links to locations in the document. |
|
Form Fields found in document
|
The document contains
form fields. |
|
Document
contains security
|
Some
level of security has been applied to all or part of the
PDF. This includes a password. |
|
Font
### is not embedded
|
The
font listed was not embedded |
|
Font
### is not subsetted
|
The
font listed was not subsetted (at 100%) |
| Cautions—Fix
is suggested, but not required for IEEE Xplore compatibility |
| The
report says: |
Which
means: |
|
Effective
resolution of color or grayscale image is less than
300 dpi
|
Image
may not render well when printed |
|
Effective
resolution of color or grayscale image is more than
301 dpi
|
File
size of image is unnecessarily large for standard printing |
|
Effective
resolution of monochromatic image is less than 600 dpi
|
Image
may not render well when printed |
Effective
resolution of monochromatic image is more than 601 dpi
|
File
size of image is unnecessarily large for standard printing
|
Image
with ### filter found |
Recommended
compression filter was not used |
|
Image
without filter found |
No
compression was used, the result being either that the
image is unnecessarily large or that it may not render
well when printed |
|
External Link Annotations found
|
The document contains links to other files. |
Recreating
your PDF to be IEEE Xplore-Compatible
Using
your latest PDF Check report:
- Find
the error below, and solutions for Acrobat Distiller,
Aladdin GhostScript, and pdfTeX/pdfLaTeX.
- Perform
the Solution (either fix existing PDF or create new PDF)
If there is more than one Cause listed, you may need
to try more than one Solution.
- Go
to your account, click Try Again, and submit the new PDF
to IEEE PDF eXpress for Checking.
If you
have trouble, you may submit your source file(s) for conversion to PDF,
or get assistance in creating your PDF.
|
|
If
the report says:
|
Possible
cause(s)
|
Solution
|
|
(1)
|
Bookmarks found in document
|
(1)
User inserted bookmarks into the PDF.
|
Click
|
|
(2)
|
Document
contains security
|
(2a)
User applied security to some or all elements of the
PDF
|
Click
|
|
(2b)
If source is Microsoft Word— PDFMaker is
set to apply security to all PDFs
|
Click
|
|
(3)
|
Font
### is not embedded
|
(3a)
The font file does not exist on the system that created
the PDF
|
Click
|
|
(3b)
The font is not being found by Distiller
|
Click
|
|
(3c)
The font is not embeddable
|
Click
|
|
(3d)
Using Office 2003 or 2007
|
Click
|
|
(4)
|
Font
### is not subsetted
|
(4a)
PDF conversion options are not set correctly
|
Click
|
|
(4b)
Headers/footers were added using Acrobat 6 function
(or other application)
|
Click
|
|
(4c)
Using Office 2003 or 2007
|
Click
|
|
(5)
|
Document contains link annotations
|
(5)
User has applied a link to text in the document.
|
Click
|
|
(6)
|
Document contains form fields
|
(6)
User has used form fields in the document.
|
Click
|
| Solutions |
|
Acrobat
Distiller |
GhostScript |
pdfTeX/pdfLaTeX |
| (1) |
Remove the bookmarks from the PDF using the same program used to create them.
|
Download
the latest GhostScript Settings Reference for IEEE Xplore |
N/A |
| (2a) |
Open
PDF in Acrobat (full version only), click on the Key
icon at the bottom center, select Document security->
Change Settings, and turn off all security
|
Recreate
PDF without command line security switches |
N/A |
| (2b) |
Same
as above; or to make a global change for all PDFs you
make with Word, select Acrobat->Change Conversion Settings,
click the Security tab, and uncheck all boxes |
N/A |
N/A |
|
Acrobat
Distiller |
GhostScript |
pdfTeX/pdfLaTeX |
| (3a) |
Install
font in system's standard Font folder
|
| (3b) |
Open
Distiller, select Settings->Font locations, and click
Add to add the location of the "lost" font |
N/A |
N/A |
| (3c) |
User
must pick another font and recreate PDF (as font creator
has disallowed embedding) |
| (3d) |
To create IEEE Xplore-compatible PDFs do the following.
- Click on the Windows button
- Chose "Save As"->"PDF or XPS"
- Click on the "Options" button in the lower-right
- In the "Options" box under "PDF Options" check "ISO 19005-1 compliant (PDF/A)"
- Click "OK"
- Change the file name or folder if necessary and then click "Publish"
|
| (4a) |
Download
and install the latest Distiller job options for IEEE Xplore
compatibility |
Download
the latest GhostScript Settings Reference for IEEE Xplore PDFs,
and update GhostScript driver |
See
Updating the pdf.cfg File |
| (4b) |
(Using
Acrobat 6, full version) delete headers/footers from PDF;
or add to the source and recreate |
N/A |
N/A |
| (4c) |
To create IEEE Xplore-compatible PDFs do the following.
- Click on the Windows button
- Chose "Save As"->"PDF or XPS"
- Click on the "Options" button in the lower-right
- In the "Options" box under "PDF Options" check "ISO 19005-1 compliant (PDF/A)"
- Click "OK"
- Change the file name or folder if necessary and then click "Publish"
|
| (5) |
Using
Acrobat-full version, remove the links from the PDF. Or, remove the links in the source document and recreate the PDF. |
N/A |
N/A |
| (6) |
Using
Acrobat-full version, remove the form fields from the PDF. If you are using form fields to create headers and footers in the PDF,
create the headers and footers in the source document and then recreate the PDF. |
N/A |
N/A |
|
Acrobat
Distiller |
GhostScript |
pdfTeX/pdfLaTeX |
Updating
the pdf.cfg File
In most
cases, if you are unable to generate an IEEE Xplore-compatible
PDF with pdfTeX or pdfLaTeX, you have the option to submit
your source file(s) for conversion.
IEEE PDF eXpress
will convert your DVI+supported source images to an IEEE Xplore-compatible
PDF.
To output
a DVI from pdfTeX/pdfLaTeX, make the following change in the
pdf.cfg file:
output_format = less than zero (to generate a DVI)
To change
it back: output_format = greater than zero (to generate a
PDF)
You must
also run pdfTeX in non-ini mode, in order to run it from the
pdf.cfg file. Consult the pdfTeX
User Manual for further details.
IMPORTANT:
Source image file formats must be compatible with DVI. When
you generate your DVI, be sure to print it to a standard desktop
printer to verify that the images are being displayed properly.
You may need to convert your image files to EPS or TIFF, and/or
include different graphics packages in your TeX file to handle
the images effectively.
After
making your DVI, include it and all associated images in a
compressed archive. Be sure to maintain folder structures
where necessary. Go to your account, click Try Again, and
submit this archive to IEEE PDF eXpress for Conversion.
Helpful
Links
Acrobat
Distiller job options files for versions 4, 5, and 6: http://www.ieee.org/services/promolibrary/pdf/elecadvert_p2.pdf
GhostScript
Settings Reference for IEEE Xplore-Compatible PDFs: GS8-IEEE Xplore_config.pdf
pdfTeX
User Manual: http://www.pragma-ade.nl/pdftex/pdftex-l.pdf
|
