IEEE PDF eXpress®
converts the following application formats to PDF:
(A DVI and supported image files must be included in a compressed
(images should not be embedded, included with main file
in a compressed archive)
(*.qxd and images files must be included in a compressed
are encouraged to use only fonts suggested by your conference
publication chair, as found in the conference's templates,
or in accordance with layout instructions.
only the recommended fonts provides a consistent look to the
proceedings, whether in electronic or printed format. Use
of custom-made or hacked fonts is strictly prohibited.
All images either must be embedded in your document, or included
separately with your submission.
The type of graphics you include will affect the quality and
size of your paper on the electronic document disc.
vector graphics, such as those produced by most presentation
and drawing packages, are electronically efficient and will
not conflict with conversions to PDF.
not use custom halftones (photographs) and pattern fills.
(In Lotus Freelance, Fill Patterns do not convert to PDF
and a white solid fill is substituted.) Instead, use solid-color
or grayscale fills to produce a more readable document
on-screen that will also load and print significantly
faster. This is especially important for charts and graphs.
not select “Smooth Graphics”. This option often produces
extremely large files that will take a long time to display
and print. The Smooth Graphics option is usually found
in the Page Setup Dialog box in Macintosh applications
and some Windows applications.
The Use of Bitmapped
images, such as those produced when a photograph is scanned,
require significant storage space and must be used with care.
Bitmap graphics store an image as a series of numbers that
represent the color of each dot in the image. Increasing the
size, resolution (dots per inch), or number of colors in an
image will dramatically increase the size of the image. To
improve the quality of bitmap graphics:
images should be as small as possible: no more than 256
(8 bit) color/gray scale, 300 dots per inch.
the number of display colors before making screen shots.
The majority of computer applications use fewer than 16
colors for their menus, dialogs etc.
higher resolutions only for images that a reader will magnify.
Image resolution of bitmapped images does not increase when
readers zoom in on an image.
paper contains images with large file sizes, they will be
downsampled during the conversion process. However this automated
process used will not always produce the best image—you are
encouraged to perform this yourself on an image-by-image basis.
Distiller Options coming soon.
How will I know if my file was received?
A. You will receive an email confirmation at the email address
you entered when you created your IEEE PDF eXpress® account.
What if I need to send a new version?
A. Go to your IEEE PDF eXpress® account, click Revise Paper, and
submit a PDF for Checking, or source files for Conversion.
Note: correct any and all content, spelling, and grammatical
errors before using IEEE PDF eXpress®.
My system keeps timing out when I try to upload my file. What
should I do?
A. Large files and slow internet connections can cause timeouts.
Put large files into a compressed archive to make them smaller.
If you have a slow internet connection, try submitting at
a time where there is less traffic, or find a faster connection.
You can access your IEEE PDF eXpress® account and perform all functions
from any computer with an internet connection.
What should I do if I have difficulty creating my account
or uploading files?
A. To request site assistance, send an email to PDFSupport@ieee.org.
Include your Conference ID, email address, and a description
of the problem you are having. If you have created an account,
please provide the email address you used to create the account.