PDFs with IEEE :
File Types for Checking
Converting Source Files with IEEE :
Acceptable File Types for Conversion
Reviewing your PDF
Requesting a Manual Conversion
IEEE website (),
a IEEE account, entering basic contact information;
gets confirmation of account creation email.
a PDF for Checking or source file(s) for Conversion; get
email confirmation of file receipt.
PDFs are Checked for IEEE Xplore®-compatibility; source file(s)
are Converted to IEEE Xplore-compatible PDFs.
If a PDF is submitted: you will receive an email stating
that PDF Passed or Failed the Check. If the PDF fails, a
PDF Check report is attached to the email. Author goes to
account and clicks Understanding
the PDF Check Report for solutions.
source is submitted: you will receive the IEEE -generated
PDF as an attachment, and through your IEEE account.
Review PDF to ensure that it views on screen and prints
as you intended.
necessary, revisions may be submitted (PDF or source); return
to Step 2.
that there are no grammatical, spelling,
or content errors in articles prior to submitting to PDF
you have an acceptable, IEEE Xplore-compatible PDF, submit this
final PDF to the conference.
eXpress is NOT a file collection site.
Your conference's website or main contact should provide information
on where to send your IEEE Xplore-compatible submission.
browsers are recommended to use IEEE :
6 and higher
Explorer 5.5 and higher
click on "New Users - Click here". Next, fill in
ID (as provided by your conference's website or email)
address (IEEE will send notices to this address)
email address (for confirmation)
password (you will be asked to confirm this password on
the next screen)
Continue, and fill in the required information. The phone
number is especially important, if a problem arises with email
or internet systems. Click Continue, and you should see the
account confirmation on screen. You will also receive an email
confirming the account setup. If you do not receive this email
within 24 hours, contact PDFSupport@ieee.org.
you have created your account, you can login anytime to submit
PDFs for Checking, or source files for Conversion to PDF.
to your account, and click on the "Create New Title" button,
located beneath the Title Status Table. Enter the title of
your submission in the field provided, and then click either
"Submit file for Checking or Converting". The next screen will allow you
to upload your file.
time, you may alternate between submitting PDFs and source
files for one title, up to the maximum number of Checks and
Conversions allotted per title. Never submit a revision
to an existing title by clicking Create New Title. If
you use up all of your Checks and Conversions for a title,
on the "Try Again" link for the paper you want
to change. Remember that you may submit either a PDF or source
file(s), until you reach the maximum PDF Checks/Source File
Conversions, for that title. If you reach both maximums for
a title, contact PDFSupport@ieee.org.
Create a New Title for a submission already in the IEEE
PDFs with IEEE *****
Types for Checking
checks only PDFs for compatibility with the latest IEEE Xplore
PDF Specification. No other file types will be accepted.
PDF Check Report
submitting a PDF to IEEE , it will be reviewed, and
a report will be generated and sent via email to the address
provided for your account. The email either will confirm that
the PDF is compatible, or that the PDF is not compatible,
and the PDF Check Report will be attached.
PDF contains errors, go to your IEEE account
and click Understanding the PDF Check Report, for information
on what the report means, and how to fix the problem(s) found.
are able to fix the problem(s) yourself, go to your account,
click Try Again, and submit your new PDF (that you've fixed
or recreated) for Checking.
are having trouble, you may submit source file(s) for Conversion.
You may also contact IEEE PDF Support at firstname.lastname@example.org
for additional help in making IEEE Xplore-compatible PDFs, and
to answer questions about the IEEE Xplore PDF Specification.
Source Files with IEEE *****
Types for Conversion
converts the following application formats to PDF:
(A DVI and supported image files must be included in a compressed
(images should not be embedded, included with main file
in a compressed archive)
(*.qxd and images files must be included in a compressed
PDF (Converted by IEEE )
your PDF is ready, you will receive an email with the PDF
eXpress-generated PDF attached.
review the PDF attachment, or view it through your IEEE
account. You will need Adobe Acrobat Reader 4.0 or later.
for online review: Some browsers cache the older version(s)
of your PDF. To ensure that you are viewing the current version
of your PDF, clear your browser's cache. To clear cache from
the window displaying your PDF, select "View" from the browser's
toolbar; press & hold the "control" key and select "Refresh"
from the drop down list.
reviewing your PDF to ensure it looks as it did in the source
file you provided. Pay close attention to special characters,
as these may not convert correctly.
your PDF and reviewing the hard copy is also recommended.
Requesting a Manual
IEEE -generated PDF is showing errors not found in the
source, you can Request a Manual Conversion. You will
be asked to provide specific information about what is wrong
with the PDF (include figure and page number references, etc.)
Your source file will be sent to our Technical Support team
for special handling.
Manual Conversion link becomes active once the PDF conversion